Pyramid Systems, Inc.

Senior Proposal Manager

Posted Date 3 weeks ago(6/2/2021 1:06 PM)
Job ID
# of Openings


The Senior Proposal Manager will oversee the full lifecycle of proposal opportunities in the Federal IT market. The selected individual will have positive ambition, a strategic mindset, an ability to lead and work autonomously, and enthusiasm for achieving results in a dynamic work environment, often involving simultaneous proposals with quick turn deadlines.  Does this sound like you?  If so, please read on and apply!


You will work closely with the Proposal Center Director, capture managers, executive leadership, and the full range of company staff in leading and overseeing the development and submission of winning proposals. You will also work with a Proposal Coordinator, Graphic Designer and Proposal/Technical Writers and SMEs. You must possess superior attention to detail, outstanding oral and written communication skills, and expert editing abilities.


We are seeking an experience professional with a proven process that yields proposal success!  Note: flexibility to work long hours and during weekends may be required


  • Analyzes Requests for Proposals/Information/Task Orders (RFPs/RFIs/RFTOPs) to extract Government requirements and create requirements driven outlines and compliance matrices.
  • Develops and manages proposal schedules and milestones for simultaneous efforts.
  • Prepares for and leads proposal kick-off meetings and daily/regular proposal stand-up meetings with proposal contributors.
  • Ensures meeting action items are completed within the required timeline.
  • Works with technical writers and SMEs to develop compliant and compelling outlines for technical and other required proposal volumes.
  • Provides direct guidance to team members assigned to write proposal content to ensure development of compliant and compelling proposals.
  • Oversees and provides direction to the work of subcontractors during the proposal process.
  • Schedules and facilitates solution design meetings with solution architects.
  • Develops proposal-related questions for submittal to customers.
  • Works with the contracts department to submit questions and proposal responses to the Government.
  • Distributes and analyzes Government answers to questions, ensuring incorporation of any necessary updates to compliance matrices, outlines, approach, etc.
  • Prepares for and executes color team reviews.
  • Supports oral presentation preparation and slide development.
  • Leads and is responsible for proposal production when required.
  • Facilitates lessons learned meetings at the end of each proposal effort to drive continuous process improvement.


  • Possesses proactive communication skills in face-to-face and remote team interactions.
  • Must be detail oriented and able to meet high quality standards with little to no errors.
  • Able to produce exceptional work and coordinate others under tight deadlines and changing proposal circumstances.
  • Able to accept constructive feedback in a positive and motivating manner.
  • Able to prioritize multiple assignments and demonstrate organization throughout.
  • Expert in the Microsoft Office suite, with a particular emphasis on Microsoft Word copy editing and desktop publishing.
  • Intermediate to expert experience using Microsoft SharePoint, Box, and Adobe Acrobat Pro.
  • BA/BS Degree (or equivalent experience)
  • Formal proposal training (Shipley, APMP, or similar) or certification in proposal management is a plus.
  • 3 to 5+ years of experience in the management of Federal proposal development.
  • Understanding and familiarity with Federal procurement including the FAR.
  • Experience managing RFIs, RFPs/RFQs and IDIQs/BPAs of various sizes and volume including coordination with sub-contractors and internal stakeholders.



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