Pyramid Systems contracts team is growing, and we are actively looking for a Subcontracts Administrator with federal experience to join our team.
Preparation of Request for Quotes (RFQ), and/or Request for Proposals (RFP) packages
Receive and analyze subcontractors' responses to RFQ/RFP, including determination of subcontractor ability to meet Company and Procurement requirements, preparation of justifications, price/cost analysis, and negotiation memorandums
Prepare, issue, and negotiate subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority
Ensure timely processing of subcontract, purchase requisitions, and related purchase orders
Establish and maintain accurate tracking records tailored to each subcontract
Complete file documentation, maintain and update subcontractors' files for internal and external audits by applying best practices, policies, and procedures
Attend and serve as Subcontract representative at program and project meetings
Interface with other divisions including, but not limited to Client Delivery, Proposal team, Pricing, Accounting, Contracts, and Senior Management teams.
Participate in proposal process preparing NDA, Teaming Agreement, data call packages, verification of team member responsibility through sam.gov and other government databases
Negotiate data call responses with price, labor rate, labor categories; provide initial analysis and evaluation
Prepare reports and subcontract correspondence, as necessary
Serve as primary subcontracts representative supporting department workflow.
Knowledge of FAR
Knowledge of CPSR requirements
Knowledge of SharePoint proficiency with MS Office
Experience with automated accounting systems (ie: UNANET, Costpoint or Deltek)
Excellent verbal, interpersonal and written communication skills
Strong competency for attention to detail
Strong problem-solving, organizational, critical thinking and decision-making capabilities
Team player with the ability to multi-task and work in a fast-paced high-volume environment
Demonstrated outstanding level of professionalism in providing subcontract administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy
Sound business ethics, including the protection of proprietary and confidential information
Ability to work with all levels of internal staff, as well as outside clients
Education and Experience Requirements:
Bachelor’s Degree; and
Minimum 1-2 years of subcontracts administration experience
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For over 25 years, Pyramid Systems has been successfully driving digital transformation across federal agencies. Voted a 2021 USA Top Workplace, 2020 Washington Post Top Workplace, and 2019 Great Place to Work, we are consistently recognized for our employee-first culture. We believe that an inclusive and diverse work environment, one that values all employees' input and experiences, is where innovation grows. We strive to know, develop, and retain our people while cultivating a collaborative and rewarding environment for everyone.
We offer competitive compensation and benefits, a robust performance-based rewards program, and a variety of virtual social activities (we cannot wait to get back together in person!).
Company EEO Statement
Pyramid Systems, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.